File Sharing for Event Planners

The wedding is in two weeks. You need to send the floor plan to the venue, the timeline to the caterer, the song list to the DJ and the final photos from the walkthrough to the client. Every vendor wants files in a different way.

Event Planning File Chaos

Event planners juggle files between multiple vendors, clients and venues. Floor plans in PDF, contracts in Word, budgets in Excel, mood boards in image format and timelines that change every other day. Email chains get buried. Attachments get lost. Vendors say they never got the updated version.

How to Share Event Files with EasySend

1. Bundle files by vendor - upload each vendor's package separately to easysend.co
2. Share links - send each vendor their specific link
3. Track downloads - confirm every vendor accessed their files before the event

Client Communication

Create a master bundle with the floor plan, timeline, menu selections and vendor contact list. Share one link with the client for a clean, professional presentation. Update the bundle as plans change by uploading a new version.

Vendor Coordination

Send the caterer their contract and the final menu. Send the photographer the shot list and timeline. Send the venue the floor plan and insurance certificate. Each vendor gets exactly what they need, nothing more.

Day-of Materials

On event day, share the minute-by-minute timeline with all vendors via one link. They pull it up on their phones. Print the QR code and tape it to the event binder. Anyone who needs the timeline scans and downloads.

Post-Event Delivery

After the event, upload photos and video highlights for the client. The gallery view shows thumbnails so clients can browse before downloading. Use a custom URL like easysend.co/smith-wedding for a professional touch.