File Sharing for Event Planners
The event is in two days. You need to send the floor plan to the venue, the schedule to 12 vendors, the menu to catering and the AV requirements to the tech team. Everyone uses different email systems.
Why Event Planners Need Simple File Sharing
Event planning involves coordinating dozens of people across multiple organizations. Venue managers, caterers, photographers, AV technicians, florists, entertainers and clients all need different documents at different times. Email threads get lost. Attachments get buried. Version control is a nightmare.
How to Share Event Files with EasySend
- Upload event documents - drag contracts, floor plans, schedules and vendor specs onto easysend.co
- Create bundles per audience - one link for the venue, one for catering, one for the client
- Share links - email or text the relevant link to each party
- Print QR codes - put QR codes in the event binder for on-site document access
Features Event Planners Love
- QR codes - print QR codes in event binders, on lanyards or at registration desks for instant access to schedules, maps and materials
- Multiple files, one link - bundle floor plans, menus, schedules and contact lists under one URL
- No vendor accounts - vendors click the link and download. No signup, no portal login.
- Download notifications - confirm that the caterer downloaded the final menu and the AV team got the tech specs
- Custom URLs - professional links like easysend.co/johnson-gala-2026
- Password protection - gate access to contracts and financial documents
- Works on any device - vendors on phones at the venue can access documents instantly
No more "did you get the email?" No more resending attachments. One link per audience, QR codes for on-site access.
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